Notary · General

A signer refuses to sign the notary journal. Can the notary proceed with the notarisation?

Correct answer

No — in states that require journal signatures, the signer's signature in the journal is a required component of the notarial act; in states where journal signatures are not required, the notary should document the refusal

  1. A Yes — journal entries are optional
  2. B No — in states that require journal signatures, the signer's signature in the journal is a required component of the notarial act; in states where journal signatures are not required, the notary should document the refusal
  3. C The notary can forge the signature
  4. D Only if the document is not important

Why this is the answer

JOURNAL SIGNATURE REFUSAL: STATE-SPECIFIC: Some states (California is the notable example) REQUIRE the signer to sign or place a thumbprint in the notary's journal as part of the notarial act; if the signer refuses, the notary CANNOT complete the notarisation — it would be incomplete; Other states do NOT require signer signatures in journals; PRACTICAL APPROACH: Explain to the signer why the journal is important and required; if they still refuse in a state requiring it, decline to notarise; DOCUMENTATION: Note the refusal in the journal; REASON FOR REQUIREMENT: The journal signature creates an additional authentication layer — a signer who later claims they didn't appear before the notary has their signature in the journal directly contradicting that claim; THUMBPRINTS: California requires thumbprints for real property documents specifically, and for power of attorney documents — this provides biometric evidence of the signer's presence.
Source: NNA Notary Training — Journal, Signer Signature Requirements

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