Notary · Journal and Records

A signer refuses to sign the notary journal. Can the notary proceed with the notarisation?

Correct answer

No — in states that require journal signatures, the signer's signature in the journal is a required component of the notarial act; in states where journal signatures are not required, the notary should document the refusal

  1. A No — in states that require journal signatures, the signer's signature in the journal is a required component of the notarial act; in states where journal signatures are not required, the notary should document the refusal
  2. B The notary can forge the signature
  3. C Only if the document is not important
  4. D Yes — journal entries are optional

Why this is the answer

Journal signature refusal:

State-specific: Some states (California is the notable example) REQUIRE the signer to sign or place a thumbprint in the notary's journal as part of the notarial act; if the signer refuses, the notary CANNOT complete the notarisation — it would be incomplete; Other states do NOT require signer signatures in journals.

Practical approach: Explain to the signer why the journal is important and required; if they still refuse in a state requiring it, decline to notarise.

Documentation: Note the refusal in the journal.

Reason for requirement: The journal signature creates an additional authentication layer — a signer who later claims they didn't appear before the notary has their signature in the journal directly contradicting that claim.

Thumbprints: California requires thumbprints for real property documents specifically, and for power of attorney documents — this provides biometric evidence of the signer's presence.

Source: NNA Notary Training — Journal, Signer Signature Requirements

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About this topic: Journal and Records

Journal and records questions cover what each entry must contain, who may inspect the journal, retention periods, and how to handle a lost journal or seal. This is one of 7 Notary questions on journal and records, each with a full explanation on a single study page.

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