Documenting an incident soon after it happens is best because:

Documenting an incident soon after it happens is best because the details — times, what was said and done, who was involved, and the steps taken — are freshest immediately afterward, making the record more accurate and useful if it is needed later. Delaying documentation risks forgotten or distorted details. Prompt, factual incident reports support the establishment in demonstrating responsible handling and in reviewing what occurred. Managers should encourage staff to record significant incidents promptly per house procedures, while details are still clear in everyone's mind.